ࡱ> ~} @ TbjbjVV .r<r<L 8DBBBBBBBB$DRF BBV&V&V&BBWB * * *V&vB *V&B * *:; Ns&:BmB0B:Gn(TG(;;Gp?W *1!|"BBBBD)^SUSSEX CRICKET LEAGUE ANNUAL GENERAL MEETING Tuesday, 1 November 2011 Minutes Attendance For the EC Bob Warren (Chairman), David Bowden, Terry Burstow, Peter Butter, Bob Daisley, Peter Dunk, Ian Farrell, Roger Garland, Tony Millard, Daniel Oliver. Member Clubs All members were represented with the exception of Brighton & Hove, Crowhurst Park, Eastbourne, Pagham, Sidley, (who sent apologies), and St Jamess Montefiore. Dave Brooks, the CEO of Sussex CCC and Sussex CB was also present, together with Tim Shutt, Head of Recreational Cricket. Apologies were received from Alan Perkins, the President, and Tim Dunn, Worthing CC. 1. The Chairman apologised for the inconvenience caused by the change of Meeting Room. He went on to thank Terry Burstow and Tony Millard for their efforts in organising a first class Dinner, and to thank the hospitality team at Sussex CCC for the wonderful food and service. Member clubs expressed their appreciation. 2. The Chairman then welcomed Dave Brooks and Tim Shutt from Sussex CCC. He congratulated him on his promotion to the post of Head of Recreational Cricket, succeeding Andy Hobbs. He added that the League was enormously grateful for the contribution made by everyone on the Development Team, which removed a great burden from the shoulders of the League, making it simple for us to satisfy the ECB on all matters related to junior sections, coaching standards, child protection, etc. He invited Tim to address the meeting. Tim said that recreational cricket in Sussex was in a healthy state, with continuing steady growth in membership. He reviewed some of the successes of the past year, including those by Sussex Girls, and the visually impaired squad, also Mervyn Goode, the SCL Panel Umpire, who had been awarded a National OSCA. He drew attention to a focus on alternative participation aimed at attracting new participants into the game and also Clubmark Plus, a new initiative that offered Clubs the opportunity to develop their coaching strategies in collaboration with the County coaching staff. Finally, he said that of course it was individual clubs and League clubs in particular that were at the heart of the Recreational game and he wanted them all to know that the Development Team was there to help. 3. Minutes of last A G M held on 2 November 2010 (previously circulated) were approved without amendment. 4. Matters Arising Top Club Blocking. Peter Butter said that the League intended to use the same Top Club Blocking (TCB) formula in 2012, which means that, in the WSICL, if the top place in 2012 was gained by an ineligible club there would be no override, because the "two consecutive years" criterion would not be met. In the ESL, the situation was unclear because of the uncertainty over the future of Uckfield Anderida CC, but clubs would be advised as soon as possible. [POST MEETING NOTE: Now that the Division 3 (East) situation has been resolved, under the same club for two consecutive years rule, if Willingdon again come top and are still ineligible for promotion the second club would be promoted whoever they are, provided they themselves meet the eligibility criteria. However the same second club rule cannot apply, because the second club in 2011 Iden were also ineligible.] Disciplinary Procedures PB said that the new Procedures themselves had worked very well. There were about 20 cases. No playing bans but a few players are now sitting on points totals that will propel them to a ban if they offend again next season. Terry Burstow and PB are working on some adjustments to the way the penalty points accrue under the system set out in the Handbook. This will entail some changes to the Explanatory Notes, and in particular, the way in which clubs are penalised for repeated breaches by their players, to avoid any chance of double jeopardy. Geoff Brailey (Burgess Hill CC) asked why it was that umpires were not compelled to notify impending reports to the player/captain concerned. He gave as an example a case where apologies had been given after the match. He also said that he was concerned about the lack of any appeal mechanism. In response PB and TB pointed out that automatic penalty points with no appeal were an integral part of the new arrangements that Member Clubs had approved unanimously before the start of the 2011 season. Panel umpires were encouraged to notify players/captains, but it was not always possible to do so and it would be wrong to invalidate a report for this reason alone. Umpires had been told that apologies should be noted in reports, but that reports should nevertheless be submitted. PB reminded clubs that it was they who had instructed the League to toughen the procedures, increase the scale of penalties, and introduce additional measures to penalise clubs whose players were repeat offenders. 5. Treasurers Report. In presenting the Annual accounts the Treasurer reported that the League remained in good financial health. He thanked the Spen Cama Foundation Trust for its continued support and told the Meeting that the League was the only organisation still receiving what amounted to an annual grant from the Trust. ECB funding was reduced this year, mainly because the contribution in 2010 had included arrears from 2009. Admin costs had risen, but there had been substantial savings on Handbook production costs, and the Annual Dinner had made a small profit. 6 Results and Fixture Secretarys Report. Tony Millard said that the 2012 League Fixtures had all been published. Cup dates would be notified shortly and entries sought. Entry would be compulsory for Premier Division Clubs. The final arrangements would not appear until January because of complications arising from the wish to play the Final at the County Ground under lights and the need to fit everything in by end-July to fit in with the ECBs Cockspur T20 timetable. TM said that 2011 had been the best year for match result reporting for many years. He thanked all clubs and paid particular tribute to Nick Clarke, who had done sterling work in running the Division 3 E-mail reporting system. 7 Future Restructuring The Proposal before the Meeting was: (a). To consider and approve the following recommendations by the Executive Committee. That under the Constitution, Paragraph 3(a), Member Clubs should determine to alter the structure of the League to provide more competitive cricket at 3rd Division level, and throughout the 2nd XI Competition. (b). That if 6.1(a), above, is approved the structure should be changed as follows: EITHER (i) From the 2013 season the League should be restructured into eight Countywide Divisions, incorporating separate 1st and 2nd XI Competitions. OR (ii) From the 2013 season the League should be restructured to create a 1st XI Competition with four Countywide Divisions, and a 2nd XI Competition in which the 1st and 2nd Divisions play Countywide and the two remaining Divisions are split East and West. The Chairman said that this was an important Item, approval of which, he believed, would take the League forward and further enhance the Competition overall. In particular it would meet criticisms that had been made that the one-up/one down structure of the 3rd Divisions created a great deal of disenchantment, and that the 2nd XI Competition overall was, frankly, marred by the need for clubs in the 3rd Divisions to follow their 1st XIs. The proposals put forward had been the subject of extensive consultation and were designed to deal with these failings. In the ensuing Vote the proposal gained 18 Votes, thereby failing to achieve the required majority. It was, therefore lost 8. Longer-term planning Proposal by Chichester Priory Park CC Whatever decisions are made on 6.1, above, the Executive Committee should be asked to commence discussions with the Sussex Cricket Board and the Feeder Leagues about future longer-term restructuring. The primary objective of this would be to create a free flowing structure involving all teams, ie 1st, 2nd, 3rd, and 4th XIs where applicable. This structure would be fully integrated with that of the ESL and WSICL. The only limitation would be that two teams from the same club would not be able to play in the same division. This would allow all teams able to find their true level, as is currently the case throughout both the WSICL and ESL. The SCLs current Facilities and Clubmark standards would continue to operate as the entry standards for promotion to the higher league. Graeme Bennison (Chichester Priory Park CC) said that in the light of the decision just made it seemed clear that the League was not yet ready for something as radical as this. He nevertheless felt that it was essential that the League should not lose sight of the need for greater competitiveness at all levels. The Chairman, in response, agreed, and said that the Executive Committee would continue to discuss this, and other related ideas. The subject would also be taken forward under the aegis of the Adult Leagues Group of the SCB. 9 Rule Amendments. The following proposals were considered and decisions made. 9.1 ADMINISTRATIVE RULES. NOTIFICATION OF RESULTS (a) Amend Rule 2.1 as follows Notification time in all circumstances to be no later than 9.00pm. (b) Also - add the following new sub paragraph: 2.2 In addition to the above, all clubs must complete scorecards and enter full results details into the Play-Cricket website system by no later than the Monday following the match. (See also Rule 5.1.5, below). NOTE: If (b) above is approved Rule 5.1.5 will be amended to read as follows: 5.1.5. Clubs shall input player details (squads) into the Play-Cricket website system. They shall complete scorecards and enter full results details into the system by the Monday following the match. Full details of these arrangements will be circulated by the Registration Secretary and will be made available to Member Clubs by 15 February each year. Carried Unanimously 9.2 ADMINISTRATIVE RULES. UMPIRES. Rule 6.1. Panel Umpires To note the Executive Committees decision that the mandatory use of Panel Umpires is to be extended so that one Panel umpire is appointed to all 2nd XI matches played in Division 1. It was explained that in every case it would be the away umpire that was provided by the Panel. Noted, and unanimously approved 9.3 PLAYING CONDITIONS. PITCHES/GROUND, WEATHER & LIGHT/PITCH COVERING. Rule G1 Amend first sentence to read: On match days, once the match umpires have arrived at the ground, they shall be entirely responsible for all decisions as to the suitability of conditions for play. Carried Unanimously 9.4 PLAYING CONDITIONS. OVER RATE PENALTIES. Rules P16 and S16. Change second sentence to read: Taking account of any such allowances, the umpires shall at suitable intervals inform the fielding captain of the time by which the fielding side needs to complete the final over of the innings. Carried Unanimously 9.5 GRAY-NICOLLS T20 CUP COMPETITION. PLAYER QUALIFICATIONS & ELIGIBILITY. Rule 15. Add the following additional paragraph: 15.4. Notwithstanding 15.2 and 15.3 above, in the 2nd XI Competition any player who (during the same season) has played in 50% or more of a Club's 2nd XI League and Cup matches shall be exempt from these restrictions. Daniel Oliver explained that this was a relaxation of the existing rules, which would make it easier for clubs to organise the use of genuine 2nd XI players who had played only a few matches in the 1st XI Competition. Carried Unanimously 10 MEETING DATES The Executive Committees proposal that League Meetings, including the AGM, should normally take place on Monday evenings, was carried unanimously 11. Elections (Constitution, Para 4) (a). Election of President and Vice Presidents. There were no nominations. The President (Alan Perkins) and Vice Presidents (Messrs Burstow, Butter, Hunt, Millard, and Thomas) were re-elected en bloc. (b). Election of Chairman, Secretary, Treasurer, Results & Fixture Secretary, and Registration Secretary The Executive Committee nominated the following (there were no other nominations). (i) Chairman. Bob Warren. (ii) Secretary. Terry Burstow. (iii) Treasurer. Terry Burstow. (As now) (iv) Results & Fixtures Secretary. Tony Millard. (As now). (v) Registration Secretary. Daniel Oliver. (As now). The above were all elected en bloc (c). Election of six additional members of the Executive Committee. There were no new nominations. The present members, Messrs David Bowden, Bob Daisley, Peter Dunk, and Roger Garland were all re-elected en bloc. NOTE: With its membership structured as above the Executive Committee will be short of members. The Committee will therefore use its powers to co-opt Peter Butter (as Assistant Secretary), and to use such other resources as are necessary to ensure the proper handling of League Business. For example Alison Oliver (Umpires Reports Analyst and Facilities Monitoring), Nick Clarke (Division 3 Results Co-ordinator), Minutes Secretary (a new appointment), etc. 11. Any other Business 1. The Chairman drew attention to the forthcoming Open Forums, organised by the County Club at Club Grounds. The first of these, at Arundel CC, would take place on Wednesday, 2 November. Details of this, and the other Forums, had been circulated to all clubs. 2. The Chairman then said that his discussions with Gray-Nicolls gave grounds for optimism about the price of League balls for 2012. On the question of ball quality, G-N had supplied several balls for trial, with a view to possible use in the Premier Division. Arrangements had been made for the County development squads to use these during their winter tours overseas. They would report back. ___________________________________________________________________________________ EMERGENCY MOTION by the Executive Committee UCKFIELD ANDERIDA CC BACKGROUND Member Clubs are aware of the circumstances under which Uckfield Anderida CC (UACC) resigned from the SCL. The club subsequently elected a new Committee and sought towithdraw this resignation but by that time the SCL had put in place arrangements to bring Arundel CC back into the League - and to move Henfield CC from Division 3 (West) to Division 3 (East). The Executive Committee therefore decided that re-instatement of UACC, and the reversal of all the action taken, was not a practicable or sensible option. UACC have now made a formal appeal to the League. They have also been in touch with the Sussex Cricket Board, seeking their help. Having carefully considered this, the Executive Committee has concluded that the final decision should be placed in the hands of Member Clubs. TheEC also feels that it would be appropriate for UACC to have the opportunity to put their case for reinstatement and so they have been invited to address the Meeting (for this Item alone). Following this Member Clubs will be asked to vote on the Motion as below. THE MOTION ThatUACC should be reinstated to the League. In 2012 they would play in an eleven club Division 3 (East) with a fixture pattern determined by a season length to be agreed in consultation with the clubs directly concerned. NOTE. Approval of this Motion will require the approval of two-thirds of those clubs who vote. In the event that this majority is not achieved, it follows that the EC's decision (to accept the de facto resignation of UACC from the League) will stand. _________________________________________________________________________________________ 1. The Chairman explained that the new Chairman of UACC (Kevin Morton) had been invited to address the Meeting on this matter. Before doing so, and in answer to questions raised, it was explained that should UACC be reinstated it would be for the constituent clubs of Division 3(East) to determine precisely what their fixture pattern should be (ie played over 18 or 20 weeks). It was also confirmed that the East Sussex League had been informed about the implications of the one club relegated decision, which meant that for one year there could be no one promoted from the ESL. ADDRESS BY KEVIN MORTON, CHAIRMAN, UCKFIELD ANDERIDA CC Before addressing the meeting, The UACC Chairman asked if he and his colleague could circulate to delegates copies of a letter sent to the League, in which UACC set out their request for a hearing at the AGM, and explained in detail their view that their removal from the SCL was not legitimate. The Chairman agreed that this was acceptable, and SCL League Representatives were given time to study the letter. Kevin Morton then addressed the meeting. He said that UACC were not denying that the club had played its part in this unhappy series of events. He offered an unreserved apology to all concerned, not only Sussex League clubs but also those affected in other Leagues. Whatever had happened, the current situation was that he now led a new, motivated Committee that was confident that it could ensure the future of UACC. The clubs financial situation had been reassessed he had no doubts about giving SCL Member Clubs his assurances that all would be well for 2012 and beyond. UACC had a decent ground and good facilities that met the SCLs criteria. Clubmark had been achieved and the Clubs Junior Section was thriving, and would continue to grow under sound management. The club was able to provide and fund the umpires and scorers required for SCL cricket. In conclusion the UACC Chairman explained that the decision to submit the clubs resignation from the SCL had been misconceived, and did not reflect the views of the majority of club members. Now that this issue had been addressed, with the election of new Officers and Committee, the Club wanted to put it behind them. Kevin Morton concluded by saying that it would be, frankly, devastating if the club and its players were not able to participate in the SCL in 2012. 2. The Chairman thanked Kevin Morton and, having established that SCL League Representatives had no questions to put, the UACC representatives left the Meeting. 3. The Chairman said that he felt that it was unnecessary for him to embark on a point-by-point series of answers to the matters raised in the circulated UACC letter. Member Clubs had already received full details of the events since the first communication from UACC on 12 October, and the decisions and actions that were taken. He invited member Clubs to ask any questions. 4. The following discussion centred in the main on the 5 Questions at the end of the UACC letter. It was explained that UACC had already been given answers as follows. 1. UACC is currently no longer a member of the SCL . 2. It was the clubs resignation that meant that their membership of the SCL had ceased. 3. UACCs letter itself constitutes an appeal against the decision to accept their resignation. 4. The EC is certain that there has been no breach of the Constitution, and that the actions taken were at all times in the best interests of SCL clubs, and the security and integrity of the League. 5. The Motion under consideration and the appearance of the UACC Chairman has enabled the club to press its case, as requested. 5. Following this discussion a vote was taken on the Motion as detailed above. The Voting figures were as follows. In favour of the Motion, ie reinstatement of UACC to the SCL 8 Votes Against the Motion 14 Votes Abstentions 12. 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